Do it and you can beat procrastination

Chapter 32 Your Time is Yours: Super Time Management (5)
2. Seize the moment
Many times, opportunity is equal to everyone, those who move quickly get it, and those who move slowly miss it.Therefore, to seize the opportunity, we must race against time.Timing is the critical moment when things turn, and we must seize the transformation of the timing to push things forward.If the opportunity is missed, the achievements at hand will often be wasted, resulting in the serious consequences of losing the overall situation with one careless move.Therefore, successful people are good at judging the situation, capturing the opportunity, grasping the key and achieving success.

3. Manage your time well

The most important thing in modern work is time management.Many people work very hard, leaving early and returning late every day, exhausted, but if you study carefully, you can still find that many tasks are a waste of time, and as a result, the big things are not done well, and the small things are not done well. Hold the key and grasp the key points.

4. Speeches and meetings also need to pay attention to cost

Frequent meetings and many and long speeches are not advantages.Effective meetings are short and productive. "Wen Shan Hui Hai" is nothing more than wasting one's own time and wasting other people's time.Those hours could have produced more product, and that's the cost of the meeting.It should be calculated. Of course, more meetings can be held if they are beneficial. If there is no benefit, such meetings should be reduced.

But in life, there are many examples of "a penny of wisdom for a few hours of stupidity", for example, it is extremely uneconomical to stand in line for half an hour in order to save 1 yuan, or to walk 2 stops in order to save 2 cents. .To treat time, we must treat it as we treat business operations. We must always have a concept of cost and settle accounts.

5. Avoid arguments
Unnecessary arguments not only affect emotions and interpersonal relationships, but also waste a lot of time, and often fail to solve any problems in the end.The more they talk, the less they do. These people often affect their own and other people's emotions by the time others chatter or blush.

6. Learn to put things aside
Instead of clinging to unsolvable problems, jot them down and allow time to solve them.It's a bit like playing football. If you can't play on the left, try the right. In short, try not to dig into the corners.

7. Learn to say "no"

Learn to limit time, not only for yourself, but also to save time for others.Don't get hung up on boring people, and don't linger too long in unnecessary places.Only when one learns to say "no" does one really save time.

Deny uninvited visitors
Everyone lives in a complex group, and work is no longer a matter for one person. He always cooperates or coexists with other people, so it is inevitable that he will be disturbed by others.But everyone hopes that they will not be disturbed by others at work, and when they are immersed in their work, no uninvited guests will visit.To control your work, you must arrange your time reasonably, make overall plans, and learn to say "no", so that you will not be swayed by messy things, so as to be a high-performance person.

· Avoid unnecessary distractions
Doing things must be prioritized, so that you can concentrate on doing things well, and you must avoid unnecessary interference.However, you live in a complex social group, and you can avoid interference completely, and no one can do it.But no matter what, you still want to minimize distractions as much as possible.

1. Create a good working environment
Many people can't concentrate at work, so they feel that they want to eliminate mental fatigue and change their mood, and often put all kinds of irrelevant things around their desks.In fact, these things, whether they are family photos, souvenirs or clocks and thermometers, they both occupy your space and distract you.Their interference with you is invisible and hardly noticeable.In this case, there is only one way, that is, in addition to the things necessary for office work, put other irrelevant things out of your sight.

2. Summarize all kinds of trivial matters, so that the work will be clear. Some letters and emails can be summed up and written at once; try to arrange the time as much as possible, and meet the visitors in turn as much as possible; the materials that must be read can be concentrated in one place Read together, etc.

3. Euphemistically refuse others' entrustment

In real life, we often encounter others entrusting ourselves to do some things.But if you refuse because of your sympathy, you may delay your work.However, it does not mean that you should refuse any entrustment from others, but that you should reject others skillfully when necessary, so that you will not be disrupted by those external disturbances, and your work will be smooth. go on.

· Handling interference from superiors

Interference from superiors is relatively difficult to deal with, because it is impossible for you to directly say "don't do this" or "sorry, I don't have time to talk to you" to your superiors.When you have to refuse extra work from your superiors, you can only express it euphemistically, and even worry that your superiors will misunderstand that you want to be lazy and unwilling to do things.

Generally speaking, the interference from the superior is often because the superior cannot understand the subordinate well, or he himself is an annoying person (he likes to order the subordinate).

There are some superiors who have a habit of embarrassing their subordinates very much.

Once a guest comes, he will let his subordinates receive him with him, even when he is talking with the guests, he will let his subordinates sit aside, as if it can reflect his dignity.But the subordinate is not his vase, and the subordinate still has a lot of work waiting to be done.

In order to eliminate the interference of superiors and not waste time, you can try the following four secrets:

(1) Discuss with your superiors and work out your work schedule with your superiors.In this way, the superior will have a clear understanding of your work arrangements, and will not interfere with you and disrupt your work schedule.

(2) Regularly contact the superior, report the work, and ask him if there is any work that needs you to do.Then, you arrange these tasks into your schedule, so as to avoid the superior asking you to do some work that is not in your schedule.

(3) When you have important work to do and there are too many distractions around you, it would be wise to find a workplace other than the office.Even if your superiors want to order you to do other work, maybe because they can't meet you, they will order others to do it.

(4) Make your schedule and your superior's schedule as synchronized and coordinated as possible.According to the type of work, you can reduce the additional interference from your superiors by coordinating your scheduled schedule with that of your superiors.

· Dealing with interference from subordinates

As a superior, of course, there is also the possibility of being interfered by subordinates.The relationship between the superior and the subordinate is close. In order to complete a certain job, there must be authorization and work guidance from the superior, as well as the hard work of the subordinate.Only when there is a tacit cooperation between the superior and the subordinate, can the work be completed smoothly.Otherwise, they will not be able to understand each other's views and ideas, and will take many detours.

For the subordinates, if they do not understand the intentions of the superiors, they have to repeatedly ask and report to the superiors for one matter, which will cause interference to the superiors.

As a superior, if you can do the following, you can better reduce interference from subordinates.

(1) Not only direct interviews with subordinates, you can encourage them to use memos.In the memo, succinctly write down the questions or solutions that the superior and the subordinate want to raise.This kind of memo allows people to understand the core of the problem immediately after reading it, which saves much time than a lengthy conversation.

(2) Set aside a little time every day to answer questions from subordinates within a certain period of time, lest they ask you for instructions and report at any time and disturb your normal work.

(3) Do not wander back and forth in the company, wandering around.In this way, it will be easy for subordinates to ask you for instructions and interfere with your normal work.

(4) When asking for instructions from subordinates, you must give timely replies with a clear attitude and clear views, so as to prevent subordinates from being unable to understand your intentions and repeatedly asking you for instructions.

(5) Give subordinates sufficient power and corresponding responsibilities.Let the subordinate do a certain job, and give him full power.If you still hold power in your own hands, then you can only let your subordinates bother you and ask you for instructions on every small detail in your work.

· Dealing with distractions from visitors
Unexpected visitors are also a major source of distraction to your normal work.Anyone who wants to visit you, no matter who he is, thinks that he has a reason and must come to you for an interview, and he will even come to you without an appointment.

However, for you, this is a very unfair thing, because your time cannot be extended because the visitor has something to do.Therefore, when dealing with interference from visitors, one party will always be dissatisfied. Either you are dissatisfied, and you are forced to make time to listen to what he has to say; or the visitor is dissatisfied, and you ask him to return it by himself. .Whatever the outcome, don't overdo it, lest you hurt feelings.Even when you refuse a visit from someone, be polite.For visitors who have already made an appointment, they should also pay attention to the time of the interview, and try not to exceed the limited time.When talking with the other party, you have to guide the conversation between the two parties, and don't let the other party drag the topic too far.When the other party drags the topic to some meaningless topics, you can ask some questions to bring it back to the original direction.If the other party's conversation is unorganized and illogical, then you don't need to force the other party to accept your ideas, but find ways to guide their thinking and make them realize that their conversation is illogical, so as to achieve a better conversation effect.

When you feel that your conversation is no longer necessary, or the conversation time is almost over, but the other party is still dawdling and doesn't want to go back, you can take some suggestive methods to end your conversation.

The following are several constructive methods provided to you, and you can choose any of them to help you eliminate the interference of these people.

(1) Before your conversation, entrust another person to come in at the specified time and tell him that there are still people waiting outside.

(2) Say some conclusive or conclusive words to make the other party feel that the effect of the conversation has been achieved.

(3) Use gossip instead of formal topics to indicate that the formal conversation is over.

(4) At the beginning of the conversation, tell the other party the time limit for your conversation, or when the conversation is coming to an end, tell the other party that your time for the conversation is limited and you can only stop here and talk next time.

(5) When talking, use a watch with an alarm to set the time. When the scheduled time arrives, your alarm will ring, so that the other party will notice that your meeting time is over, and he will feel embarrassed to continue the chat .

The art of procrastination: learn to say no at work

The ancient Greek mathematician Pythagoras once said: "The two simplest and most familiar words, 'yes' and 'no', are the words that require the most careful consideration." To interrupt, in addition to allocating various time, you must also be good at saying "no", skillfully reject these uninvited guests, and effectively control your work.

So, when should you say "no"?What are the guiding principles for saying "no"?The answer is: to establish goals, define your own responsibilities and capabilities, and set a standard to see if this work is worth spending time and energy on.If a certain job is not within your scope of responsibility and it is not worth spending time and energy on it, then you must firmly say "no" without hesitation.

If everyone wants your attention, but paying attention to others takes up your time.When you are concentrating on the task at hand and others ask you to do other things, it is often difficult for you to make a decision.Sometimes it might be easier for you to just say yes to someone, and at least you don't have to spend time explaining why you said no.Because you want to satisfy others as much as possible.

But, know that you can't be all things to all people, you simply don't have enough time.So when someone makes a request to you, you must learn to arrange the order according to the importance of the other party in your mind and the consequences of not doing it.If the person making the request is not important to you, then you can say no.If the other person asks you to do something that is not important, then you should also say no immediately.

Everyone has their own tasks at work. Although helping colleagues is a good quality, you should learn to refuse if it hinders your work.

Of course, rejecting others is not easy and requires some skill.For example, refusing to accept a request from an inconsiderate and demanding boss is often seen as impossible.However, some experienced people are well versed in the method of rejection. They often arrange the priority list of the already excessive work from their superiors according to their priorities. The boss decides where the newest work fits in the priority list.This approach has the following benefits:
First, let the boss make a decision and show respect for the boss.Second, since the priority list is full, any additional work requests may prevent some of the original work from being completed as planned, so unless the new work is of high importance, the boss will have to cancel it Or find someone else to act as an agent.Even if the new work request is of high importance, the supervisor may have to cancel or delay some of the originally assigned work in order for the new work to be completed.Third, if the subordinate adopts this method of refusal, it can prevent the superior from misunderstood that he is shirking responsibility.Therefore, this is an extremely effective way to say no.The following 9 essentials for rejecting applicants are available for your reference:
(1) Listen patiently to the request made by the requester.Even if you already know that this request must be refused, you must pay attention to what he has to say.This is done in order to know exactly what the requester wants and to respect the requester.

(2) When refusing to accept the request, you should have a pleasant expression on your face.It's best to thank the requester for thinking of you and offer a slight apology.Don't overdo it by expressing your apology, lest the other person think you are not sincere, because if you really feel that bad, you will try to accept his request rather than refuse it.

(End of this chapter)