Human resources department management system template collection

Chapter 5 Daily Management (4)
No.11 Overtime clock-in: Whether it is working overtime, weekends or holidays, employees must truthfully clock-in to record the time of overtime.

No.12 approval authority.

Overtime hours expected to be no more than 4 hours shall be approved by the department manager and submitted to the Human Resources Department for filing.

Overtime hours expected to exceed 4 hours shall be approved by the department manager, then reported to the general manager for approval, and then submitted to the Human Resources Department for filing.

overtime compensation
Article No.13 The methods of overtime compensation include two types of leave and overtime allowance (overtime pay). If the accumulated overtime in the year is less than 15 working days (including 15 working days), it will be treated as a day off; , according to the work
(Continued)
According to the tension of the work and the voluntaryness of the employees themselves, they can arrange to take time off or pay overtime allowances (overtime pay).

No.14 Managerial personnel above the manager level do not enjoy overtime subsidies or overtime pay, and all such personnel are given time off.

No.15 Calculation of rest time:

(1) Working overtime on weekdays: the ratio of converted leave is 1:1.

(2) Overtime work on weekends and national statutory holidays: the ratio of converted time off is 1:15.

No.16 Calculation of overtime pay:

(1) Overtime work on working days: Overtime pay is calculated at 15 times the normal working day wages.

(2) Overtime work on weekends: Overtime pay is calculated at twice the normal working day wages.

(3) Overtime work during national statutory holidays: Overtime pay is calculated at three times the normal working day wages.

No.17 Overtime subsidy (overtime pay) will be settled and paid once a month, and will be paid together with wages at the end of the month after being approved by the Human Resources Department.

penalty
Article No.18 When assigned to work overtime due to work needs, those who do not have justified excuses and excuses will be punished as absenteeism.

Article No.19 If you are late or leave early during overtime, you will be punished at twice the penalty for being late or leaving early during normal working hours.

Article No.20 During overtime work, those who delay time, passively slow down their work, and fail to complete the work that should be completed within the overtime time, the overtime work shall be deemed invalid and shall be punished according to the seriousness of the circumstances.

No.20 Article 500 In order to obtain overtime subsidy (overtime pay), if the overtime opportunity is obtained by improper means, after verification, the overtime work will be deemed invalid and a fine of [-] yuan will be imposed. If it occurs for the second time, it will be dismissed.

by-laws
No.20 Article [-] The final interpretation right of this system belongs to the Human Resources Department.

No.20 The three articles are approved by the general manager of the company, and this system will be implemented from the date of publication.

Overtime process
Confirmation of approval authority and supervision of overtime process are the focus of overtime process control.The overtime application process of XX company is listed below for readers' reference.

×× company overtime application process
Executive department file number
Approver Approval Date
General Manager of the Human Resources Department of the employee's department

Workflow Work Standards
Overtime application
(1) Overtime work will be arranged uniformly by the department manager according to the work needs under the premise of obtaining the consent of the overtime workers.

(2) Employees who need to work overtime should fill in the Overtime Application Form, and submit it to the Human Resources Department for filing after approval by the manager of their department.

(3) Employees above the department manager level do not count overtime.

(Continued)
Overtime Statistics
(1) Employees who work overtime must use punch cards to record and be checked by the Human Resources Department.

(2) The "Overtime Work Summary Form" of each department must be completed before the 25th of each month and reported to the Human Resources Department for verification.

overtime compensation

Calculation
(1) The company adopts the "overtime and holiday hedging system", and each department can arrange rest according to its own situation.

(2) If the resigned employee still works overtime after completing the resignation procedures, the company shall pay the compensation in units of days.

Overtime form
Overtime application form

Overtime application form

Fill in the department file number
Date of Application: Department: Name of Applicant:
Date Work specific content and location Estimated time spent on overtime Actual time spent on overtime

month day start and end hours start and end hours
Department manager opinion
HR opinion

General manager opinion

Overtime summary table
Overtime summary table
Fill in the department file number
Name Functional Department Position
Reason for working overtime
Signature of overtime department supervisor
Overtime date start time end time signature time

Remarks
Application form for overtime allowance

Application form for overtime allowance

Fill in the department file number
Date of application: Date of completion:
name of worker
Reason for overtime
Overtime date and start and end time

Overtime hours
金额
Remarks
total
Accumulated overtime days, overtime wages should be paid
Department Head Signature: Human Resources Department Signature:

Overtime management is mainly aimed at enterprises that implement the standard working hour system. To strengthen this aspect of management, the following two points should be noted:

(1) Approval.The overtime approval process can effectively control the occurrence of invalid overtime, save overtime expenses, and reduce employees' sense of imbalance.For example, the company clearly stipulates in the attendance management system that employees must obtain the approval of the supervisor of their department to work overtime, and if a single overtime exceeds a certain period of time, they must report to the higher level for approval.Overtime work without permission or approval will be considered invalid.

(2) Process.Enterprises can design a formatted "Overtime Application Form" for employees to fill in when they need to work overtime, and require their department heads to strictly approve it according to the actual situation.After completing the overtime work, the department head indicates the reasons and hours of overtime work on the "Overtime Work Summary Form", which not only standardizes the process of overtime work management, but also legally locks up the number of overtime hours in evidence.

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leave management
The "Labor Contract Law" and other relevant laws and regulations stipulate that employees of enterprises have the right to vacation.Except for statutory holidays, which do not require leave application procedures, other holidays need to apply for leave procedures in advance. Therefore, each enterprise should formulate management systems, procedures and corresponding forms for leave applications.In leave management, it is necessary to clearly define the category of leave and the authority for approval, and formulate the conditions and approval process that need to be met for leave.

In general, leave management includes procedures such as application, approval, execution and leave cancellation.Functional departments should stipulate that employees must fill in the "Registration Form for Approval of Leave (Leave) and Sale of Leave" before asking for leave, and submit it to the Human Resources Department for filing after approval by the leader with approval authority before taking leave.Absence from work without approval or approval failure or exceeding the leave period shall be regarded as absenteeism.If employees need to provide relevant certificates for vacation, they must attach relevant certificates at the same time of approval. Those who provide false certificates or fail to provide certificates will be punished as absenteeism.

leave management system
The leave management system of XX company is listed below for readers' reference.

×× company leave management system
Executive department file number
Date Approved by Approver
General
Article [-] In order to maintain the company's work order and strengthen the management of employees' leave, this system is specially formulated.

Article [-] All employees below the general manager of the company must abide by this system.

Article [-] The heads and managers of each department are the main persons responsible for this system.

Message
Article [-] The types of leave requested by employees include: sick leave, annual leave, work-related injury leave, wedding and funeral leave, maternity leave, transfer leave, personal leave, etc.

Article [-] sick leave:
(1) If the employee takes sick leave for more than 1 day, he must provide the sick leave certificate issued by the hospital.

(2) The period of sick leave for employees will not be extended in case of holidays, and the time on the sick leave slip shall prevail.

(3) Employees can enjoy 5 days of paid sick leave every year starting from becoming a full-time employee.

(4) Employees who have expired their paid sick leave and are still unable to go to work due to illness can apply for a medical treatment period, and the company will decide whether to approve it according to their illness.Employees who are approved to enter the medical period shall be paid in accordance with the relevant provisions of the company's medical period system.If it is not approved and the employee is indeed unable to go to work, it can be handled as unpaid sick leave. For employees who have taken unpaid sick leave approved by the company for more than 15 consecutive days, the company will pay them the minimum wage of 60 per month in this city according to relevant national regulations. % of living expenses, and pay endowment insurance according to the standard of living expenses, and reimburse medical expenses for them according to relevant regulations, and other benefits will no longer be enjoyed.After the contract expires, the labor contract will not be renewed.

(5) No matter what kind of sick leave, you must submit a real doctor's diagnosis certificate within the prescribed time limit and report to the department manager for approval before you can take the leave, otherwise you will be punished as absenteeism.

Article [-] Annual leave:
（1）累计工作期在110年的员工，年休假为5天；1020年的，年休假为10天；满20年的，年休假为15天。

(2) Those who have worked for 6 months can start to take 2 days off.

(3) If the annual leave falls on a statutory holiday, it can be extended.

(4) When employees take annual leave, they should consider the needs of relevant customers and the work arrangements of their departments. Annual leave must be taken two weeks in advance
(Continued)
Submit the application and get approval from the head of the department to which it belongs.

(5) The human resources department is responsible for announcing the annual leave that each employee should enjoy at the beginning of each year. The annual leave is valid for one year and cannot be accumulated;

(6) For employees who voluntarily give up their annual leave, the salary during the annual leave shall be paid at twice the daily basic salary.

Article [-] Work-related injury leave:

(1) For employees who are injured due to work during the working period, the supervisors of their departments must go to the scene to check the injuries and deal with them immediately, and report to the general manager and the human resources department.

(2) According to the doctor's diagnosis, the company decides whether to grant work-related injury leave.

(3) During the period of work-related injury leave, employees enjoy full salary, and should regularly go to the designated hospital for examination in accordance with the requirements of the company.

Article [-] Marriage leave:
（1）未满23岁的女员工结婚时，可享受带薪婚假3天；年满23岁后结婚的，可享受带薪婚假10天。

（2）未满25岁的男员工结婚时，可享受带薪婚假3天；年满25岁后结婚的，可享受带薪婚假10天。

(3) Male and female employees can enjoy half-day full-paid leave for pre-marital physical examination.

Title IX Maternity Leave:
(1) Holidays involved in maternity leave will not be extended in case of holidays.

(2) During the monthly inspection during pregnancy, employees can enjoy a half-day full-paid leave per month.

(3) Employees who give birth can enjoy 90 days of maternity leave with full pay.

(4) Those who are over 24 years old and give birth to their first child can enjoy an extra month of paid maternity leave.

(5) Employees with dystocia can enjoy an additional 15 days of paid maternity leave with a valid certificate from the hospital.

(6) Those who have multiple births can enjoy 15 more days of maternity leave for each additional baby.

(7) Male employees can enjoy 1 day of paid paternity leave after their wives give birth.

(8) For the first miscarriage after giving birth, female employees can enjoy 15 days of paid leave with a valid doctor's diagnosis certificate, and subsequent miscarriages will be counted as unpaid sick leave.

Article [-] Bereavement leave:
(1) Parents, adoptive parents, spouses or children die, can enjoy 8 days of paid bereavement leave.

(2) If grandparents, spouse parents, brothers and sisters die, they can enjoy 6 days of paid bereavement leave.

No.11 adjustment leave:

(1) Employees who work overtime on rest days can enjoy the adjusted leave due to overtime work on rest days after approval by the manager of their department.

(2) When an employee takes a vacation, he must consider the work arrangement of the department and submit an application two weeks in advance. The vacation can only be taken after the approval of the department leader.

(Continued)
(3) When an employee takes a vacation, the "Overtime Application Form" approved by the department manager for the vacation should be attached to the leave form.

(4) Adjustment leave is only valid in the current year.

No.12 personal leave:

(1) The personal leave is an unpaid leave, and the company can decide whether to approve the employee's leave according to the work arrangement.

(2) The personal leave shall not exceed two weeks.

No.13 Leave approval authority:

(1) Those who ask for leave for 13 days (including 3 days) shall be approved by the manager of their department.

(2) Leave of absence for 312 days (including 12 days) shall be approved by the general manager.

(3) If the leave exceeds 12 days, it shall be approved by the chairman.

(4) The time limit for the department manager to approve the holiday for the same employee within one month is 5 days, and the approval of the general manager is required for more than 5 days.

No.14 leave procedures.

After completing the employee leave form, submit it to the competent leader for approval, and submit it to the Human Resources Department for archiving.

by-laws
No.15 The right to interpret this system belongs to the Human Resources Department.

Article No.16 is approved by the general manager of the company, and this system will be implemented from the date of publication.

leave process
When the procedures for asking for leave (leave cancellation) are carried out, the key points to note include: whether the application form is filled out correctly, whether the approver has approval authority, and whether the verification time of leave cancellation is accurate, etc.

Leave process and work standards

×× company leave process
Executive department file number
General Manager of the Human Resources Department of the employee's department

Workflow Work Standards
Leave Approval Criteria
(1) Employees must submit applications for sick leave and personal leave one day in advance. If they cannot apply for leave in advance due to special circumstances, they must report to the superior manager for approval by phone on the day of leave; on the day of returning to work, they should immediately go through the leave procedures, otherwise they will be punished as absenteeism .

(2) Correctly fill in the "Application Form for Leave and Cancellation".

(3) Employees and supervisors who ask for leave for less than 3 days shall be approved by the manager of their department; those who ask for leave for more than 3 days shall be approved by the general manager.

(4) Department managers who ask for leave for more than 1 day (including 1 day) shall be approved by the general manager.

(5) When employees need to take sick leave due to non-industrial injury or illness, they must fill in the leave application form and attach the diagnosis certificate and sick leave note issued by the hospital above the county level. Those without diagnosis certificate and sick leave note will be treated as personal leave.

Calculation of leave days
Employees ask for leave accumulatively in the current month, and convert 8 hours/day into the actual number of days of leave. The remaining hours are handled as follows: if it is less than 1 hour, it will be ignored; if it is 15 hours, it will be treated as a half-day leave; if it exceeds 5 hours, it will be treated as a full-day leave. .

(Continued)
During sick leave

Salary calculation

(1) If an employee asks for personal leave, if the cumulative number of days in the current month does not exceed 3 days (after offsetting with overtime hours), the average salary and part of the monthly performance bonus during the leave period may be deducted according to the specific circumstances.

(2) If the accumulative personal leave exceeds 3 days within one month (after offsetting with the overtime time), the average salary during the leave period and all the performance bonuses of the current month may be deducted according to the specific circumstances.

(3) Employees who leave the company without going through the relevant leave procedures will be punished as absenteeism.Any absenteeism shall not be offset against overtime.Employees who are absent from work for 2 consecutive days will be interviewed by the manager of their department with the Human Resources Department, and the interview results will be recorded in their personnel evaluation files, and 50% of their monthly salary and all performance bonuses of the current month will be deducted; within one month , Absent from work for 3 consecutive days or accumulatively absent from work for 4 days will be punished as automatic resignation.

(4) Those who fail to go through the formalities for renewing the leave after the leave expires and fail to report to work will be punished as absenteeism.

(5) If a sick employee is still unable to go to work after the expiration of the medical treatment period stipulated by the state, the company may consider the specific situation and consider the employee to resign automatically.

Paid leave workflow and working standards

The process and standards of paid vacation work in ×× company
Executive department file number
Workflow Work Standards
Application and Approval of Leave (1) According to relevant laws and regulations of the country and the company, the paid leave enjoyed by employees includes: national statutory holidays, family leave, maternity leave, family planning leave, marriage leave, funeral leave, etc.

(2) Marriage leave, maternity leave, family planning leave and other paid leave must be applied for one week in advance, after being approved by the department manager and the general manager of the company, it will be submitted to the Human Resources Department for filing, and the relevant work must be completed before the leave handover procedures.Those who fail to go through the formalities according to the prescribed procedures shall be punished as absenteeism.

(3) Fill in the "Registration Form for Approval of Leave (Leave) and Sale of Leave".

leave
If you really need to return late due to special circumstances during the vacation, you should call the manager of the department to explain the situation in time, and go through the formalities for renewing the vacation on the day you return to the company; if you do not return after the expiration without justified reasons, you will be punished as absenteeism.

Calculation method of leave (1) Employees are entitled to annual leave, which is paid leave.In the company, those who have worked for 1 year are entitled to 7 days of annual leave; those who have worked for 2 years are entitled to 8 days of annual leave.and so on.But it should not exceed 15 days at most.

(2) The method of calculating paid leave is calculated on a daily basis. (Not postponed in case of holidays)
(3) The statistical verification of leave is the responsibility of the Human Resources Department.

leave form
When employees ask for leave, the "Registration Form for Approval of (Leave) Leave and Sale of Leave" is the most commonly used form for asking for leave. The Human Resources Department should assist employees to use this form correctly and do a good job of related statistical work at the end of the month.

Approval registration form for employees to ask for (leave) leave and sell leave
Approval registration form for employees to ask for (leave) leave and sell leave
Fill in the department file number
please

false

Board

Remember

Applicant Name Position

The number of days of leave for the name of the working agent
Date of application Year-month-day to year-month-day Total days
Reasons for asking for leave □ Adjustment leave □ Annual leave □ Personal leave □ Sick leave □ Marriage leave □ Maternity leave □ Bereavement leave □ Others

Opinion of department manager Opinion of general manager

Total days from the actual date of leave from year-month-day to year-month-day
Prepare

Note (1) Department managers, supervisors and employees who ask for leave of less than 3 days due to various reasons shall be approved by their superior managers; those who ask for leave for more than 3 days shall be approved by the general manager of the company.

(2) The application for personal leave and sick leave must be submitted 1 day in advance; if it is really urgent that the leave application cannot be completed in advance, it is necessary to call the superior manager to report the situation before going to work on the same day, and complete the formalities on the day of return.If the formalities are not completed in time, it will be punished as absenteeism.

(3) The department manager is responsible for summarizing the leave request form of the department in the current month and submitting it to the Human Resources Department for archiving.

Employee leave statistics table

Employee leave statistics table

Fill in the department file number
name job number
Project
Month attendance
(number of days)
leave category
休假
(days) sick leave
(number of days) personal leave
(number of days) marriage leave
(number of days) bereavement leave
(Number of days) work-related injury leave

(number of days)
一
two

(Continued)
three

four

五

六

Seven

Eight

nine

Ten

eleven
twelve
total
There are many types of leave, and the management is relatively difficult.Leave management includes statutory holidays and fully autonomous leave.my country's statutory holidays mainly include: statutory holidays, rest days, annual leave, wedding and funeral leaves, maternity leave, medical leave, family visit leave, and leave without pay.In addition to the completely fixed legal holidays, enterprises can make independent arrangements for other holidays.Some employees need to provide relevant certificates before the leave is valid. Therefore, enterprises should study and understand the relevant regulations carefully, and formulate a leave management system based on their own actual conditions to improve the management of leave.

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Business trip management
In order to enable employees to effectively complete the tasks of business trips, in addition to improving the management system, enterprises should also strengthen the monitoring of employees on business trips.In actual operation, some companies attach a special commitment to the "Business Traveler Verification Form", asking employees to ensure that the expenses incurred for business trips are true and requiring employees to confirm their signatures.This approach is very good. It can not only effectively remind employees, but also serve as evidence for disciplinary action.

Business trip management system
The business trip management system of XX company is listed below for readers' reference.

×× employee travel management system
(End of this chapter)