Human resources department management system template collection

Chapter 6 Daily Management (5)
Executive department file number
Date Approved by Approver
General
Article [-] In order to strengthen the management of employees' business trips, the company formulates this system in combination with relevant regulations.

Article [-] All employees of the company's department manager and below must abide by this system.

Business trip preparation
Article [-] Employees who need to go on a business trip due to work or assigned by their superiors should fill in the "Business Travel Application Form" before the business trip.Its content includes: reason for business trip, planned time of business trip, itinerary and cost budget, etc.

Article [-] Business trip declaration, approval and archiving:

(1) Department managers must report to the general manager for business trips, and the finance department will approve the budget.

(2) Department employees must report to their department manager for business trips, and the finance department will approve the budget.

(3) If the business trip does not exceed 5 days, it shall be approved by the department manager; if it exceeds 5 days, it shall be submitted to the general manager for approval after approval by the department manager.

(4) Business trips to foreign countries shall be approved by the general manager regardless of the length of time.

Article [-] Preparation before business trip:

(1) There are two ways to pay for business trips: personal advance payment and advance loan.If it is necessary to prepay the difference in advance, the application process for the expense shall be carried out in accordance with the company's financial system.

(2) After the employee fills in the "Business Trip Application Form" and is approved, he should prepare relevant materials and contact relevant personnel to make preparations before the business trip.

Business trip management
Article [-] Standards for payment of transportation expenses for employees taking trains, ships, planes, etc.:
(Continued)
Transportation

Job Level Train Vessel Aircraft Remarks
Supervisor level and above (including) soft sleeper first class first class
Ordinary employees hard sleeper first-class economy

(1) Employees with agency titles are paid at a higher level;
(2) Non-regular employees such as interns and probationary employees are paid according to the standard of regular employees.

(1) For trains and long-distance buses, the payment shall be based on the fare of the ticket.If the ticket cannot be obtained or lost for some reason, it can be proved by other corresponding documents.

(2) If you take a ship, you should provide the ticket purchase certificate or the ticket stub issued by the ship company or travel agency.

(3) If it is necessary to take a plane due to urgent business, it should be approved in advance, and the transportation fee should be reported with the itinerary.

(4) Those who take the company's transportation tools for business trips are not allowed to report transportation expenses.

Article [-] Meals, accommodation and other expenses for employees on business trips shall be issued according to the following standards:
(1) Director-level and above (inclusive): 120/day.

(2) Ordinary employees: 100 yuan/day.

Article [-] The following expenses that are actually incurred for official business during the business trip may be reimbursed according to the actual situation, and shall be handled in accordance with the following regulations:
(1) When taking a taxi, the uniform invoice issued by the taxi company shall prevail. If it is not obtained or lost for some reason, other corresponding documents may be used to prove it.

(2) For the postage, the relevant documents of the post office should be provided as a voucher.

(3) For expenses incurred due to business banquets, a unified catering invoice should be provided as a voucher.

(4) Official freight receipts should be provided as evidence for the checked baggage fee due to business.

Article 1 If the business trip period does not exceed [-] day, in addition to the transportation expenses reported according to the facts, the meal expenses may also be reported:
(1) Those who make sales after 1:[-] p.m. must report for lunch.

(2) After 8:[-] p.m., you can add dinner.

(3) No overtime pay will be given.

Article [-] Employees who are dispatched abroad, in addition to their salaries, are also allowed to report their travel expenses. The standards are as follows:

(1) The transportation expenses to and from the places designated by the company when going abroad can be reported and paid according to the facts; the transportation expenses incurred due to personal affairs or sightseeing must be borne by the employees themselves.

(2) Food, accommodation and other expenses shall be paid according to the actual situation of the local area.

No.11 Management during the business trip:

(1) Strictly abide by the company's various management regulations, take the initiative to contact their direct leaders every day, and report the progress of work and problems encountered in a timely manner.

(2) The travel route and itinerary planned on the "Business Trip Application Form" must be strictly followed, and the route and itinerary must not be changed without authorization.
(Continued)
If the itinerary is delayed, if it is necessary to change the route or extend the business trip due to special circumstances, the change must be submitted to the direct leader for approval in advance.

(3) In the event of major events or emergencies, they can report at any time regardless of level, and follow the instructions of the superior leaders.

(4) The mobile phone must be turned on at any time during the business trip to facilitate contact, otherwise the mobile phone call fee during the business trip will not be reimbursed.

No.12 business trip summary and evaluation.

Within two days after the return of the business trip personnel, they must submit a summary including the itinerary summary, work summary and expenses to their direct leaders. At the same time, their direct leaders must give a report on the completion of their tasks within one day after receiving the summary. Evaluation.Evaluation should include the following:

(1) Whether it violates the plan of the itinerary.

(2) Completion of business trip tasks.

(3) Whether the travel expenses exceed the budget.

No.13 business trip expense settlement.

Employees on business trips should go through the procedures for reimbursement of travel expenses within one week after returning to the company. If the report is overdue, the financial department has the right to refuse the reimbursement.

No.14 Responsibility handling for business trips.

Those who commit the following acts will not be reimbursed for their travel expenses, and if the circumstances are serious, they will be criticized in a circular:

(1) Execution of the approval and copy process is not handled in accordance with regulations.

(2) The business trip is not carried out according to the plan in the "Business Trip Application Form", and the itinerary and route are changed without the approval of the superior leader.

(3) Serious errors in the work of business travelers fail to report in time, resulting in the inability to complete the task and the loss of remedial opportunities.

by-laws
No.15 The right to interpret this system belongs to the Human Resources Department.

Article No.16 is approved by the general manager of the company, and this system will be implemented from the date of publication.

Business trip process
The focus of business trip management is the approval and monitoring of business trips.The business trip management process of XX company is listed below for readers' reference.

×× company travel management process
Executive department file number
Date Approved by Approver
General Manager of the Human Resources Department of the employee's department

Workflow Work Standards
Application (1) The company dispatches a business trip. (2) Fill out the application and submit it to the Human Resources Department for filing.

Employees who have a long business trip for handover work should hand over their work with the job agent of their department in time to ensure that the relevant work during the business trip will not be affected.

Advance Expenses (1) Confirm whether money is required for business trips. If advance expenses are required, they must be submitted for approval according to the rank and amount. (2) The financial department lends money.

Business trip execution links (1) Business trips must be carried out in strict accordance with the business trip plan. (2) If there is any change, it should be reported to the department head in time.

Business trip report After returning from a business trip, you should fill out the "Business Trip Report" or report the business trip to the department supervisor.

Financial reimbursement Provide invoices during business trips and go to the financial department for verification.

Business trip form
There are the following two types of business trip forms that are more commonly used. Enterprises can make appropriate modifications and use them flexibly according to their own conditions.

Business trip application form

Business trip application form

Fill in the department file number
Business trip registration
Traveler's name Position level

Agent Name Job Level

Reason for business trip
travel date
Departure time travel expenses in advance
Business trip location and itinerary

General manager department manager applicant
Sales registration

Signed by the agent, signed by the direct leader, signed by the Human Resources Department
date

date

date

Travel Expense Reimbursement Checklist
Travel Expense Reimbursement Checklist
Fill in the department file number
Name of the traveler: Department: Year, Month, Day

On business trip
Date
location
起止
Transportation Expenses Meal Expenses Accommodation Expenses Total Explanation of Other Expenses
total cost
Total travel expenses
(uppercase) □RMB □USD

Thousands of Thousands of Hundreds of Round Corner Points Advance Travel Expenses Actual Payment (Payment)
金额
Accounting Approval Approval Payee Signature

In the management of business travelers, the following two points need special attention:
(1) Business trip process.Grasp approval, work handover, and implementation of business trips are several aspects that enterprises need to focus on when managing business travelers.Whether it is a business trip assigned by the company or a business trip voluntarily proposed by the employee due to work needs, it needs to be strictly reviewed by the relevant departments of the company.Employees who travel for a long time must handover work with their agents in a timely manner to ensure that the continuity of the original work during the business trip will not be affected.Employees on business trips should strictly follow the planned time and route.If the original plan needs to be changed midway, it should be reported to the supervisor in time.

(2) Financial monitoring.Employees who need a large amount of expenses during business trips can apply for advance payment from the financial department.However, the financial department can only lend money after applying for approval step by step in strict accordance with the rank and loan amount.When employees return from a business trip, they should submit the "Travel Expense Reimbursement List" and various invoices during the business trip to the financial department for reimbursement.The financial department must strictly examine the authenticity of all expenses. If any false information is filled in, it is a serious violation of discipline. The financial department can report to the company to give corresponding punishment to the violators.

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Personnel Reward and Punishment Management
The reward system can motivate employees to work hard and earnestly to ensure the healthy development of the enterprise, so as to achieve the goal of win-win between employees and the enterprise; the punishment system can achieve the goal of "learning from past mistakes and avoiding future ones" by punishing employees who make mistakes and perform poorly.The following are two points that companies need to pay attention to when formulating reward and punishment systems:

(1) Types, conditions and procedures of rewards.The reward system of an enterprise should first clarify the types of rewards.The types of rewards can be completely set by the employer according to its own situation.Rewards usually include: praise, commendation, credit, great merit, salary increase, promotion, etc. In addition, the conditions corresponding to each reward should be stipulated, and finally the steps that should be performed when implementing the reward should be clarified.

(2) Types, conditions and procedures of punishment.Enterprises can independently set the types of penalties in accordance with relevant laws and regulations and in light of their own circumstances. The types usually include: warnings, demerits, financial penalties, salary reductions, and dismissals.After determining the type of punishment, the applicable conditions for various punishments should also be determined.When an enterprise formulates a penalty system, it must also pay attention to the penalty procedure, that is, the steps it must go through when implementing penalties.

reward and punishment system
In order to maintain the normal work order, the company has formulated a reward and punishment management system. The reward and punishment management system of XX company is listed below for readers' reference.

××company reward and punishment management system
Executive department file number
Date Approved by Approver
General
Article [-] The purpose of this system is to maintain the company's work order, make employees consciously abide by the company's various rules and regulations, work standards and codes of conduct, and ensure the effective operation of all links in the production and operation process.

Article [-] The administrative and economic reward and punishment management shall be combined, and the reward and punishment shall be strict.

Article [-] This system is the basis for the company to formulate various detailed rules for rewards and punishments for specific assessments. Each department can formulate detailed rules for rewards and punishments for assessments based on this, which will be implemented after approval by the company.

reward management
Article [-] Reward form:
(1) Assessment rewards: monthly and annual assessments.

(2) Special rewards: commendation, salary increase, incentive training, travel, vacation, etc.

Article [-] Assessment Rewards.

For employees with outstanding daily and annual work performance, the heads of their departments can put forward reward suggestions in monthly and annual performance appraisals.

Article [-] If one of the following conditions is met, the company will give different forms of special rewards:

(1) Those who have won major honors (above the municipal level) for the company.

(2) Make a significant contribution to the development of the company's business.

(3) Outstanding personal working ability or business performance.

(4) Properly handle accidents or emergencies to protect the company from losses.

(5) Put forward reasonable suggestions for the company, which are effective after actual adoption.

(6) Saving a lot of costs for production or recovering the company's major economic losses.

(7) Taking the overall situation into consideration, actively safeguarding the interests of the company, and having a high degree of team spirit.

(Continued)
(8) Those who have made remarkable achievements in cultivating and recommending talents.

Article [-] Reward program:
(1) Assessment rewards.The person in charge of each department fills in the "Employee Monthly and Annual Assessment and Evaluation Form" based on the monthly and annual assessment results, and proposes reward standards, and submits to the company for approval and implementation.

(2) Special rewards.The company can directly select and nominate, or the person in charge of its department can fill out the "Confirmation Form for Rewarding and Punishing Personnel", and put forward reward suggestions, and reward relevant personnel after reporting to the company for approval.

Disciplinary management
Article [-] Types of punishment:
(1) Those with slight negligence.

(2) Negligent behavior.

(3) Serious negligence.

Article [-] Forms of punishment for violations of discipline:
(1) If there is a slight negligence, a verbal warning or a financial penalty (not exceeding 200 yuan) will be given.

(2) If there is one negligent behavior or two minor negligent behaviors, a written warning shall be given and a financial penalty (200 yuan or 1000 yuan) shall be imposed at the same time.

(3) If there is one gross negligence or two negligence, the company will terminate the labor relationship with it.

Article 200 Anyone who commits any of the following acts is a minor negligence, and shall be given a verbal warning or a financial penalty of no more than [-] yuan (the specific penalty amount shall be proposed by the department to which it belongs depending on the severity of the circumstances and the employee’s awareness):
(1) Slight negligence in daily work duties and rules and regulations.

(2) Without the consent of the supervisor, leaving his post or changing shifts without authorization.

(3) Dealing with personal affairs or doing things unrelated to work during working hours.

(4) Neglecting safety hazard warning signs.

(5) Slight negligence in other respects.

Article No.11 Any one of the following acts is a negligent act, and a written warning shall be issued, and a financial penalty of 200 yuan or 1000 yuan shall be given at the same time (the specific amount of punishment shall be proposed by the department to which it belongs according to the severity of the circumstances and the attitude of the employees):
(1) There are two minor negligence.

(2) Behaviors such as making noise, drinking, gambling, etc. in the workplace.

(3) Failure to report to the supervisor in time when an accident occurs during work.

(4) Violating the company's rules and regulations or operating procedures, etc., causing minor accidents, potential safety hazards, or causing losses of no more than 3000 yuan.

(5) Trying to cover up the mistakes or mistakes made by colleagues, or providing untrue information about the mistakes and mistakes made by colleagues.

(6) Irresponsible work, wasting company property or causing economic losses of no more than 3000 yuan to the company.

(7) Leaking company materials and information without authorization.

(Continued)
(8) Disobedience to company management or work arrangements.

(9) Absent from work for more than one day.

(10) Other negligent acts.

No.12 Any of the following behaviors is a gross negligence, and the company will terminate the labor relationship with it without giving any economic compensation:
(1) Having two or more negligent acts.

(2) Using extreme methods to physically attack, threaten or intimidate other employees, or use coercive means.

(3) Fighting in the workplace.

(4) Consecutive or accumulative absenteeism for more than two days (inclusive).

(5) Issuing sick leave certificates without illness or forging sick leave certificates.

(6) Received customer complaints or media exposure due to personal negligence, and the situation was found to be true.

(7) Forging, stealing and damaging company-related materials or seals.

(8) Leaking company materials and information, which damages the company's image or interests.

(9) Violating the company's rules and regulations, operating procedures, etc., causing major liability accidents, hidden safety hazards, or causing economic losses of more than 3000 yuan to the company.

(10) Violating safety management regulations and causing serious adverse consequences.

(11) Taking advantage of the company's name or position to misappropriate, conceal or engage in personal fraud without authorization, directly or in disguise, causing damage to the company's interests (regardless of the amount).

(12) Part-time engaged in business that conflicts with the interests of the company during the period of employment.

(13) Inciting, spreading rumors, gathering crowds to make trouble, etc. damage internal unity and normal work.

(14) Those who have been reeducated through labor or sentenced by judicial organs.

(15) Other serious violations of discipline.

(End of this chapter)