1000 Business Lessons Every Businessman Must Know

Chapter 42 Job design: Only when the design is good can it run smoothly (2)
332. What should be included in job design
The basic content of the job description mainly consists of the following aspects:
1. Basic Information
job title.

directly superior position.

Affiliated department.

pay grade.

Personnel under its jurisdiction.

Capacity.

Nature of the work.

At the same time, the name and number of job analysis personnel and the approver column of job analysis results should be listed.

2. Job Description
Job Summary.Explain the nature, central tasks and responsibilities of the work in concise language.

content of work activities.Work activities include:
(1) Explain the content of work activities item by item.

(2) Explain the percentage of each activity content in the working time.

(3) The authority of each activity content.

(4) The implementation basis of each activity content.

job responsibilities.Itemize the incumbent's job responsibilities.

work results.Explain the results that the incumbent should produce when performing the work, preferably quantitatively.

Working relations.The working relationship description includes:
(1) State who supervises this work.

(2) State who supervises this work.

(3) Describe the positions that this job can be promoted to, the positions that can be transferred, and the positions that can be promoted to this position.

(4) Which positions are related to it.

Instructions for staff to use equipment.it includes:

(1) Explain the name of the equipment mainly used by the staff.

(2) Describe the form in which the staff uses the information.

3. Qualification Description
Minimum education required.

The hours and subjects of training required.

The number of years and experience engaged in the job and other related jobs.

general ability.Such as planning, coordination, implementation, organization, control, leadership, conflict management, public relations, information management and other capabilities and demand intensity.

hobby.That is, certain interests, hobbies, and intensity of needs required for the successful performance of job duties.

(1) Personality traits.Personality traits such as emotional stability, conscientiousness, extroversion, introversion, dominance, and initiative.

(2) Gender and age characteristics required for the position.

(3) Physical requirements.Such as: working posture.Such as standing, sitting, running, squatting, walking, lying down and other postures and the proportion of each posture; any special requirements for vision, hearing, and smell; the degree of mental tension; the amount of physical exertion.

4. Working environment
workplace.Indoors, outdoors, or other special places.

Hazards in the working environment.Describe the possibility of danger, the specific location of the injury to personnel, the frequency of occurrence, and the cause of the danger.

occupational disease.That is, the occupational diseases and their severity that may occur in this job.

Describe the characteristics of working hours.Such as normal working hours, overtime hours, etc.

Describe the balance of work.That is, whether there is uneven busyness and frequency of work.

The comfort level of the working environment.That is, whether to work in a working environment such as high temperature, high humidity, cold, dust, peculiar smell, noise, etc., and whether the working environment makes people happy.

333. Skills for writing job descriptions

1. Matters needing attention in preparing the job description
The content of the job description can be adjusted according to the purpose of job analysis, and the content can be simple or complicated.

Job descriptions can be presented in tabular form or in narrative form.

In the job description, if there are parts that need to be filled in by individuals, standard terms should be used and the handwriting should be clear.

Use plain, easy-to-understand text, and use clear, non-ambiguous language.

Job descriptions should be written in a uniform format.

The preparation of the job description is best done by a working group or committee formed by the organization's top executives, typical incumbents, representatives of the human resources department, and job analysts to work together.

2. Steps for writing a job description
The preparation of the job description is a relatively large basic management work of the project. The enterprise that writes the job description for the first time must set up a project team headed by the main leader of the company to carry out unified planning and coordination.The drafting process generally includes the following procedures:
The job holder accepts job analysis—the project team conducts drafting—the job holder’s initial review—the job holder’s superior review—the project team conducts a joint review (if it is a middle-level or higher position)——the company signs and executes.

334. What are the benefits of implementing the job rotation system?

People are the most valuable resource of an enterprise, and the flow of talents should be guaranteed by the enterprise.Because this can not only improve the loyalty and work efficiency of employees, but also an important means of training employees.

I believe that anyone will feel bored after doing simple and repetitive work day after day and year after year, which will directly lead to the reduction of employees' work enthusiasm and performance, and even resignation.Timely job rotation for these employees, so that they are exposed to new job content, will inevitably stimulate their enthusiasm and initiative, and the lost creativity will soon come back.

Job rotation, also called job rotation, plays a more obvious role in enterprise employee training.Although the management work in different industries has common features, if the manager has worked in the front line of production, it will definitely be of great help to his management.From another point of view, an excellent senior manager must be very familiar with all aspects from production management, marketing to human resource management, and this ability comes from his rotation in various management departments; As far as personnel are concerned, it is unrealistic to rotate positions for a long time, but by working in the production or sales department for a short period of time, their research can be closer to the actual needs of production and customers; To answer customers' questions in various aspects, if the understanding of the company's production, sales, technology development and other links is only on paper, then his answers are likely to be difficult to satisfy customers, and answers that are divorced from the actual situation of the company may even damage the company. external image.Consciously rotating these employees in related positions can basically solve this problem.

[-]. Examples of Job Responsibilities
335. General manager (president) job responsibilities

(1) Preside over the company's operation and management, and organize the implementation of the resolutions of the board of directors.

(2) Organize the formulation of the company's annual business plan, and be responsible for organizing the implementation after the approval of the chairman's office meeting.

(3) Formulate the company's internal management organization setup plan.

(4) Formulate the company's basic management system and formulate the company's specific rules and regulations.

(5) Preside over the daily operation and management of the company's management team.

(6) Fully implement and inspect the implementation of various work decisions made by the chairman's office meeting on the management team.

(7) Responsible for convening and chairing the general manager's office meeting, inspecting, supervising and coordinating the work progress of various departments.

(8) Propose the appointment or dismissal of managers of various departments of the company.

(9) Sign daily administrative and business documents.

(10) Responsible for handling major emergencies of the company.

(11) Responsible for the work arrangement, guidance, inspection and supervision, evaluation and assessment management of managers of various departments.

(12) Exercising other functions and powers granted by the company's articles of association and the board of directors.

336. Duties of the deputy general manager

(1) The deputy general manager is the senior assistant of the general manager and assists the general manager in his work.

(2) Responsible for the management functions of a specific scope of the company, and have greater independent decision-making power in the management functions.

(3) Participate in the company's executive office meetings, express work opinions and exercise voting rights.

(4) In the absence of the general manager, entrusted to act as the general manager.

(5) The executive deputy general manager assists the general manager in coordinating the overall work.

(6) Other tasks temporarily authorized by the general manager.

337. Responsibilities of assistant to the general manager

(1) The general manager is the assistant to the general manager and assists the general manager in his work.

(2) Mainly complete the daily or special tasks assigned by the general manager.

(3) Have corresponding rights and responsibilities for temporarily authorized tasks, and the corresponding rights and responsibilities will automatically disappear after the task is completed.

(4) Participate in company office meetings, express opinions and exercise voting rights.

338. Job responsibilities of chief financial officer
(1) Under the leadership of the board of directors and the general manager, take charge of the company's accounting, reporting, and budget work.

(2) Responsible for formulating company profit plans, capital investment, financial planning, sales prospects, expenditure budgets or cost standards. (3) Formulate and manage tax policy programs and procedures.

(4) Establish and improve the organization, guidance and data management system of the company's internal accounting, as well as the rules and regulations of accounting and financial management.

(5) Organize the relevant departments of the company to carry out economic activity analysis, organize the preparation of the company's financial plan and cost plan, and strive to reduce costs, increase revenue and reduce expenditure, and improve efficiency.

(6) Supervise the company's compliance with national financial laws, disciplines, and resolutions of the board of directors.

339. Chief engineer job responsibilities
(1) Under the leadership of the general manager, in charge of the company's technical work.

(2) Responsible for the company's product design, new product trial production, technological transformation, production process, production quality and research and development (R&D), etc.

(3) Responsible for implementing national science and technology regulations and policies, and establishing and improving corresponding management systems.

(4) Provide guidance to the technical management organizations of subordinate enterprises and departments.

(5) Directly lead and direct the technical file management organization of the company's main technical projects.

(6) The company's main technical projects and technical documents must be reviewed and signed by the chief engineer before they can take effect.

340. Chief Economist Job Responsibilities
(1) Under the leadership of the general manager, in charge of the company's technical work.

(2) Responsible for making business decisions for the company, organizing market surveys and market forecasts, providing relevant information or proposing preliminary plans.

(3) Assist the general manager to formulate the company's long-term, medium-term and short-term production and operation plans.

(4) Responsible for leading functional departments such as planning, labor and sales.

(5) Coordinate the business management of production, technology, sales and finance to jointly achieve the company's business goals.

341. Duties of the Minister of Administration

(1) Responsible for giving full play to the staff, coordination and comprehensive management functions of the administrative department (general manager's office), and directly handling company affairs that have not been clearly defined.

(2) Responsible for the organization of administrative meetings and regular meetings, participate in or attend meetings and make meeting minutes, sort out meeting minutes or handle the following matters as appropriate.Organize research and report on the major issues discussed at the meeting.

(3) According to the instructions of the general manager, arrange the schedule of work activities, and do a good job in the organization and reception of major events.

(4) Responsible for the drafting of the company's important manuscripts, including monthly, quarterly, semi-annual, annual work plans and summary reports.According to the work plan and target responsibility indicators, regularly organize inspections of the implementation, and timely feedback information to the company leaders and other departments.

(5) Handle the review and distribution of important correspondence and correspondence in a timely manner, supervise and inspect leaders to give instructions, review and revise relevant documents issued in the name of the company, and do a good job in document filing and seal management.

(6) Assist each department to formulate the implementation rules of departments, post responsibilities and various regulations, and cooperate with the company to coordinate the working relationship between various departments and subordinate enterprises.

(7) Strictly control the expenditure of administrative office funds, and strengthen the management of office property and vehicles.

(8) Responsible for guiding, managing, and supervising the business work of other personnel in the Administration Department, improving work quality and service attitude, and doing a good job in performance appraisal, reward and punishment of subordinate personnel.

(9) Complete the work temporarily assigned by the general manager.

342. Responsibilities of legal counsel
(1) Assist the company leaders to correctly implement national laws and regulations, and provide legal opinions on the company's business decision-making activities.

(2) Participate in the drafting and review of the company's important rules and regulations, and be responsible for the legality of the company's rules and regulations and their terms.

(3) Review the company's various technical, economic, and service contracts, participate in the drafting and negotiation of major contracts, assist the financial department in contract management, and supervise contract performance.

(4) Participate in the company's important economic activities such as mergers, acquisitions, divisions, bankruptcy, anti-mergers, investment, leasing, asset transfers, bidding, bidding, etc., put forward legal opinions, and handle relevant legal affairs.

(5) Preside over or assist in handling legal affairs related to the company's industrial and commercial registration, change, trademark registration, patent application, technological invention and creation, technology trade, etc., and provide legal advice for the protection of the company's intellectual property rights.

(6) Carry out legal consultation related to the company's production and operation, sort out and compile various laws, regulations and rules required by the company's business.

(End of this chapter)