1000 Business Lessons Every Businessman Must Know

Chapter 60 Financial System: There must be rules to follow in financial work (1)
[-]. Fund management system
488. Fund management system
of the first entry

In order to strengthen the supervision and management of the use of funds in the company's system, accelerate the turnover of funds, increase the profit rate of funds, and ensure the safety of funds, these regulations are formulated.

Article [-] Governing Body

1. Fund management is managed by the finance department. Under the leadership of the chief financial officer, it handles the settlement, loan, foreign exchange transfer and fund management of the secondary companies and independent units within the company.

2. The settlement center has dual functions of management and service.In the fund management work with the subordinate companies, it is the relationship between supervision and supervision, management and acceptance of management, and in the settlement business, it is the customer relationship between serving and being served.

Article [-] Deposit Management

In addition to keeping a deposit account in a nearby bank to handle small and sporadic settlements, each second-tier company in the company must open a deposit account in the Finance Department to handle various settlement businesses. If it is lower than 80%, the payment of large sums of more than 10 yuan must be handled in the financial department.Special cases require a special report, and other bank settlement services can only be retained after approval.

Article [-] Loan and Guarantee Business Management

1. Borrowing and Guarantee Limits.Each second-tier company in the group should prepare a fund plan at the beginning of each year according to the profit task issued by the board of directors, and report it to the finance department. , prepare fixed-amount loans for the head office and secondary companies, the maximum limit for all loans and the maximum limit for credit guarantees for secondary companies, and report to the board of directors for approval and release for implementation.During the year, the finance department will strictly control the loan scale of each secondary company in accordance with the limit plan. If the limit is exceeded due to business development, loans or guarantees, a special report should be made to explain the reasons for the excess funds, as well as the investment direction, investment volume and use of the new funds Benefits, after being reviewed and verified by the Finance Department, put forward opinions, report to the Finance Department, and be added after approval by the Board of Directors.

2. Approval of intra-group loans.

(1) If the loan amount within the group is less than [-] yuan, it shall be reviewed and approved by the Finance Department and reported to the Chief Financial Officer for approval.

(2) If the loan amount is more than [-] yuan, it shall be reviewed by the finance department, and the financial director shall sign and approve it and report it to the chairman for approval.

3. Guarantee approval.

(1) When each second-tier company needs a guarantee from the head office for borrowing from the bank, if the guarantee amount is less than [-] yuan, it shall be approved by the chief financial officer.

(2) If the guarantee amount is [-] yuan, it shall be approved by the chief financial officer and approved by the chairman of the board of directors.

(3) If the guarantee amount is more than [-] yuan, it shall be approved by the chairman of the board of directors and approved by the chairman's office meeting.After the loan guarantee is approved, the Finance Department will handle the specific procedures.

(4) The external guarantee shall be reviewed by the Finance Department, signed by the Chief Financial Officer and the President, and submitted to the Chairman for approval.

Article [-] Examination and approval of other businesses
1. Receive a blank check.

(1) When handling the settlement business in the Finance Department, you can get blank checks from the Finance Department. The number of checks you can get each time should not exceed 5, and the limit for each blank check should not exceed [-] yuan.

(2) When receiving blank checks, there must be sufficient deposits in the Finance Department.

2. Foreign exchange adjustment.

The foreign exchange adjustments of the second-tier companies in the group are uniformly handled by the Finance Department. If special circumstances require self-adjustment, they must be reported to the Finance Department for approval. Only after approval can they be handled by themselves.

3. Interest deduction.

(1) Where it is necessary to reduce or exempt the interest on loans within the group and the amount is within RMB, it shall be reviewed and approved by the Finance Department and reported to the Chief Financial Officer for approval.

(2) If the amount exceeds RMB, a compensation channel must be implemented, and after being signed by the deputy general manager in charge, it must be reported to the chairman for approval.

Article [-] Fund Management and Inspection

Focusing on the safety, efficiency and liquidity of funds, the Finance Department regularly conducts the following fund inspection and management work, and regularly reports to the general manager and chairman of the board according to the inspection results.

1. Regularly check the cash inventory status of each secondary company.

2. Regularly check the settlement of the funds of each secondary company.

3. Regularly check the reconciliation of the bank deposits of each secondary company and the deposits in the finance department.

4. Carry out follow-up inspections or spot checks on large sums of more than [-] yuan remitted by the secondary company from the treasury department.

Article [-] Statistical Reports

Each second-tier company must submit the statistics of bank deposits, loans, and settlement business at the end of the tenth day to the Finance Department within one day after the end of the tenth day, and the Finance Department will report to the general manager and chairman within two days after the end of the tenth day.The finance department must grasp the bank deposit balance in time, and report the deposit balance statement to the chief financial officer every two days.

489. Capital budgeting system
The basis of the first item
In order to improve the company's operating performance and cooperate with the finance department to coordinate and use funds flexibly to fully exert its economic effectiveness, each unit should prepare annual fund budgets and monthly fund forecast tables in order to achieve the highest level of fund use. Benefits, this method is specially formulated.

Article [-] Scope of Funds

Funds mentioned in these Measures refer to cash on hand, bank deposits and marketable securities that can be cashed at any time.For the convenience of regular table calculations and the use of income and expenditure, the estimated funds only refer to cash and bank deposits, and valuable securities that can be cashed at any time belong to the ranks of fund scheduling.

Article [-] Operation period

(24) The data-providing department, in addition to submitting the annual capital budget when compiling the annual business plan, should submit the estimated capital income and expenditure data for the next three months to the accounting department before the [-]th of each month for compilation.

(28) The Accounting Department shall prepare the forecast table for the use of capital sources for the next three months (Appendix 4.1.1) before the 4.1.2th of each month and revise it monthly.And before the [-]th day of the next month, prepare the comparison table of the actual and expected comparison of the source of funds for the previous month (attachment [-]) in triplicate, and submit it to the general manager for review. office, and send a copy to the Finance Department.

Article [-] Revenue from domestic sales
According to various sales conditions and collection deadlines, the business department lists the estimated cashable (cashable) amount (attached table 4.1.3).

Article [-] Service Income

The business department accepts products from the same industry to process on behalf of them, and compiles them according to the company's payment conditions and contract regulations and the estimated receivable (cash) cash amount.

Article [-] Tax Rebate Income

(4.1.3) According to the progress of the tax refund application, the tax refund department lists the expected refundable cash amount (Appendix [-]).

([-]) Although the estimated business tax refund is not the actual cash refund, it can be regarded as a cash refund because it can offset the cash expenditure.

Article [-] Other Income

Any income that cannot be directly attributable to the above items shall be included.Including financial income, capital increase income, scrap income, etc.If the amount is more than NT$10, an explanation shall be provided.

Article [-] Capital Expenditure

([-]) Land: compiled according to the payment budget provided by the land purchase payment plan.

([-]) Housing: according to the progress of the construction project, the estimated funds required to be paid are compiled.

([-]) Installment payment for equipment, payment of tariffs in installments, etc.: the accounting department shall make arrangements based on the payment date of the installment payment.

([-]) Institutional equipment, specific equipment, prepaid project deposits, etc.: The Ministry of Public Works will prepare the estimated payment budget based on the project contract and progress, and the Materials Department will prepare the estimated payment funds based on the outsourcing L/C opening plan.

Title IX Materials Expenditure

According to the purchase requisition, procurement, and foreign exchange settlement operations, the material department estimates and arranges the payment funds for raw materials purchased at home and abroad
Article [-] Salary

The accounting department prepares the estimated payment according to the production and sales plan and other materials and the latest actual occurrence.

No.11 Regular expenses

([-]) Outsourcing payment: The outsourcing management department should refer to the outsourcing company's agreed payment terms and other materials, and consider the estimated payment amount.

([-]) Manufacturing expenses: The Accounting Department calculates the estimated payment amount based on the production plan, referring to the relevant materials of manufacturing expenses and the latest actual amount.

([-]) Marketing expenses: the sales department calculates and compiles according to the business plan and the ratio of sales promotion expenses to turnover in previous months.

([-]) Management expenses: The accounting department makes reference to the previous actual figures and management work plans.

([-]) Financial expenses: The Accounting Department calculates and lists the interest payments based on the funds dispatched by the Finance Department.

No.12 Other expenses
All expenditures that do not belong to the items listed above belong to "other expenditures", including the payment of repayment of long-term (installment) loans, dividends, bonuses, etc.If the amount is more than 10 yuan, an explanation shall be given.

No.13 exception description
Each unit shall prepare a "Comparison Table of Fund Sources and Utilization" on a monthly basis to understand the actual use of funds. If the difference between the actual amount and the estimated difference is more than [-]%, the "Fund Difference Report" shall be filled out by the data providing department. "Table" lists the reasons for the difference and sends it to the accounting department for compilation before the tenth day of each month.

No.14 Fund scheduling
([-]) The operating funds of each unit are planned by the company's top executive, and the financial department assists in raising and dispatching.

([-]) The material department shall compile the "Monthly Statement of Material Purchase Loan" based on the amount of domestic and foreign material purchase loans on a monthly basis, and send it to the Finance Department for summary and submission to the general manager in the current month.

([-]) The finance department shall compile the relevant bank loan amount, available funds, fixed deposit balance and other information on a monthly basis before the [-]th of the next month in the "Bank Short-term Loan Details List" and submit it to the general manager for review, as a reference for business decisions.

No.15 This system is formulated by the Finance Department and implemented after being approved by the general manager, and the same is true when it is revised.

490. Capital budget preparation process
The first step is for each department to prepare a declaration form for departmental capital expenses.

The second step is to compile the monthly income and expenditure budget statement after summarizing each department, submit it to the Finance Department for review, and implement it after approval by the general manager.

The third step is that each department applies to the financial department for a check according to the approved budget statement of capital income and expenditure.

The fourth step is that the financial department prepares the expense general ledger and subsidiary ledger and the limit expense manual.

The fifth step is budget execution and control.For each expenditure, financial personnel are required to fill in the voucher, and at the same time, the handler must fill in the "contact form for application for check and application for payment" to control the occurrence of costs.

The sixth step is budget adjustment.Each department needs to fill in the "Application Form for Additional Monthly Expense Plan" when requesting additional funds, and it can be added to the budget after approval by the general manager.

The seventh step is that the financial department prepares a summary table of the actual use of funds according to the general ledger and subsidiary ledger of fund use.

The eighth step is the evaluation of the budget.At the end of the month, summarize the use manual of the limit fee to obtain a summary table of capital expenses, then compare the summary table with the budget to find out the differences between the two, and further analyze the reasons for the differences, report to the chief financial officer for review, and the general manager office meeting for review .

491. Cash management system
Article [-] The income amount on the "Cash Income and Expenditure Statement" refers to the amount remitted by the Finance Department to the bank accounts of each unit, and the expenditure amount only refers to the expenses of each unit.All expenses payable by each unit, including controllable expenses and uncontrollable expenses, shall be paid from the amount remitted by the Finance Department.

Article [-] The controllable expenses of each unit will be unified before the end of each month, and the Ministry of Finance will make an estimate of the expenses of each unit in the next month (scored if necessary) and remit it to the bank account of each unit for backup.

Article [-] In addition to the funds remitted by the Finance Department, the income of each unit shall not embezzle the accounts receivable recovered within the unit (including accounts receivable received in cash and checks), and shall be in accordance with the provisions of the Accounts Management Measures , all sent back to the financial department of the head office.

Article 1 The ten-day statement of cash receipts and payments should be filled in two pages at a time. The first page should be compiled item by item before the noon of the first day of each ten-day period (that is, the 1st, 11th, and 21st of each month). After the official receipt or voucher of the expense account is submitted to the unit supervisor for approval, it will be forwarded to the Finance Department within a limited time; the second copy will be compiled by each unit into a booklet as the expense account, and the "expense budget" will be filled out on the day of the end of the month. Analysis Table".

Article [-] The serial numbers on the cash receipts and expenditures statement refer to the items of the expenses, which shall be serially numbered once a month. The monthly serial numbers within a month shall be consecutive and consecutively compiled until the end of the current month, and the first day of the next month. Renumber again.

Article [-] Filling in the category of the subject column on the ten-day statement of cash receipts and expenditures refers to the categories according to the various expenses incurred, which are represented by the words "ying" or "service" or "management" respectively.

Article [-] The "name" in the subject column of the ten-day statement of cash income and expenditure refers to the subject name of each expense.

Article [-] For the items listed above, the accountant shall properly classify and report expenses according to their nature (ie operating expenses, service expenses, management expenses, etc.), and shall not confuse them with each other.

Article [-] All units and the head office shall use "internal liaison letters" to communicate with each other if there is any collection or payment on behalf of the company.

Article 10. If the total amount of debits and expenditures of all employees of each unit is within RMB, they may be borrowed from the first deposit cash after approval by the supervisor of the unit, and shall be deducted only once when the salary is paid on the [-]th of each month. If the total amount of debits exceeds RMB, the amount shall be According to the division of powers and responsibilities, the payment can only be remitted by the Finance Department after the case-by-case report is approved.

Article No.11 At the end of each month, the accountants of each unit shall make statistics on the total amount of various expenses of the current month according to the category of expenses based on the "Cash Income and Expenditure Report" of the unit retained in the current month, and fill in the details in the "Expense Budget Analysis" Submit to the unit supervisor in the "Table" to analyze in detail the difference between the actual and the budget of the various expenses in the expenses.

No.12 "Expense Budget Analysis Form" is in duplicate, and each unit should send this form (two copies together) together with the "line unit business performance evaluation form" to the business department of the head office before the 3rd of each month. After the business department checks that the cost figures filled in the "Performance Appraisal Form for Line Units" are correct, it will be forwarded to the finance department for review and submitted to the deputy general manager to fill in the general evaluation. The first copy will be retained by the finance department for analysis If there is a difference in the cost of the whole company, the second copy will be sent back to each unit for checking.

No.13条“费用预算分析表”上的费用率系指当月份的费用与营业额的百分比，“本月费用预算”一栏之计算公式如下：1.本月“营业费用”预算＝上月营业费用×（1±本月营业收入成长率）2.本月“服务费用”预算＝上月服务费用×（1±本月服务收入成长率）3.本月“管理费用”预算＝上月管理费用×（1±本月营业及服务总收入成长率×20%）

Article No.14 These measures shall be implemented after the Finance Department submits to the general manager for approval and announcement, and the revision shall be the same.

492. Cash and securities business processing flow

Article [-] Determine the scope of cash and securities accounting business.

The second is to carry out cash budget.

Article [-] Implement cash receipt and payment.

Article [-] implements the receipt and payment of securities.

Article [-] Registration and reporting.

Article [-] Setting up and payment of working capital.

Article [-] Cashier

1. All cashiers and custodians handling cash bills and securities shall abide by the following regulations:

(1) It should be filled by full-time staff within the establishment, and should not be handled by probationary personnel or workers.

(2) Shall not concurrently hold positions related to accounting, finance and accounting of welfare and trade union organizations.

2. Personnel in charge of cash, bills and securities should fulfill their management responsibilities. If the company suffers losses due to negligence of duties, they should be liable for compensation, and the relevant managers will be punished jointly. In addition to demanding compensation and investigating and handling according to law, those who are involved in the situation shall be directly in charge and shall be subject to joint and several punishment.

493. Liquidity management system
Article [-] The working capital shall not only ensure the needs but also save the use. On the premise of ensuring that the normal needs of business activities are supplied according to the approved plan, a relatively small amount of capital is used to achieve greater economic effects.

Article 1 requires all business departments to strictly control the inventory of goods when preparing the working capital plan, and the capital occupied by materials and raw materials shall not exceed the ratio specified, that is, the ratio of the total operating amount to the inventory of the same period shall be 2:[-].

Article [-] Excess stock of materials and commodities, except for those approved as special reserves, shall not use working capital in principle, and can only compress the excess stock of goods and materials to reduce the occupation of working capital.

Article [-] Strictly abide by the regulations on not misappropriating working capital for infrastructure projects.

Article [-] Basic requirements for use:

(1) Accelerate capital turnover, expand operations, and reduce the occupation of working capital under the premise of meeting national policies and the requirements of the company's board of directors and general manager.

(2) The occupation of commodity funds should be reduced as much as possible in the spirit of thrift.

(3) Strictly control the purchase of furniture and utensils.

(4) Accelerate the entrusted bank collection and settlement of accounts receivable to reduce the occupation of working capital.

(5) Each business department shall report the actual performance of working capital utilization efficiency at the same time as reporting the economic business report every month, that is, the number of working capital turnover and the number of days required for one working capital turnover.

[-]. Financial Control System
494. Measures for the management of expenses

of the first entry

In order to strengthen the company's financial management and control expenses, in line with the principles of careful planning, thrifty, and favorable work, and in accordance with national regulations and the actual situation of the company, special measures have been formulated.

Article [-] Expense Expenditure Plan

All departments and subordinate enterprises of the company must formulate their unit expense plan at the end of each month according to the next month's work plan, which will be summarized and reviewed by the finance department, and approved by the company's office meeting or the general manager. The unit cost expenditure indicator.

Article [-] Approval authority The company also grants the deputy general manager and department manager the authority to approve the planned expenses.

Article [-] Plan to adjust the company's expense plan to allow flexibility, and adjust or change the authorization according to the implementation situation.To adjust the cost plan, you must fill in the "Application Form for Cost Adjustment, which can only be adjusted after being reviewed by the Finance Department and the director in charge, and approved by the general manager's office meeting.

Article [-] Internal charge management.

Article [-] Reimbursement of Expenses.

Article [-] These measures are formulated by the Finance Department, submitted to the general manager's office meeting for review, and implemented after the general manager's approval.

495. Expenditure standard

Article [-] In order to facilitate the control of expenses, this expense standard is specially formulated in accordance with relevant regulations and in combination with the actual situation of the company.

Article [-] sets out regulations on travel expenses.

Article [-] Regulations on transportation fees in the city.

Article [-] Regulations on overtime, night shift, on-duty and missed meals.

Article [-] Provisions on field work allowances ([-]) Production personnel engaged in open-air, underground, and high-altitude construction operations are given a stipend per person per day based on the number of days they are on duty.

Article [-] Other benefits.

Article 5 Provisions on soft drink fees (issued from May to October each year).

Article [-] Employee family planning shall be carried out in accordance with the latest issued relevant regulations.

(End of this chapter)