1000 Business Lessons Every Businessman Must Know

Chapter 61 Financial System: There must be rules to follow in financial work (2)
Article [-] For employee clothing subsidies and distribution, refer to the clothing subsidies and distribution methods. All regular employees (including contract employees) of the company will be given a set of summer clothes and winter clothes every two years.In addition, management personnel are issued a tie every year; production personnel are issued labor protection articles according to the time limit stipulated for labor protection.

Article 1986 The expenditure standards and management methods for temporary personnel going to Hong Kong shall be implemented in accordance with the provisions of Shen Fu (298) No. 84.The expenditure standards and management methods for temporary personnel going abroad shall be implemented in accordance with the provisions of (610) Caiwaizi No. [-] document.

No.11 The right to interpret these regulations rests with the financial department of the company.

496. Rules for petty cash management

Article [-] is concerned with the setting and division of petty cash.

(1) The Finance Department of the company is responsible for the sporadic payments of each unit.

(2) The construction site general affairs group is responsible for setting up petty fund management personnel, which should be handled concurrently by the original general affairs personnel as much as possible, and if necessary, discuss and assign special personnel to handle it.

Article 5 The amount of petty expenses is tentatively determined, and the construction site usually maintains [-] yuan per month. In the future, it may be reduced or increased depending on the actual situation, and then it will be researched and implemented.

Article [-] Petty cash borrowing procedures.

(1) For sporadic expenses of each unit, if you need to reserve cash, you should fill in the Petty Fund Borrowing (Repayment) Notice and submit it to the Petty Fund Management

Managers, that is, cash against vouchers.

(2) Temporary payment of petty expenses shall not exceed 1000 yuan. For special accidents, it shall be approved by the manager of the enterprise department.

(3) For the loan of petty expenses, the handler should obtain the official invoice or receipt stamped with the expense stamps of the handler and the supervisor within one week, and hand it over to the petty expense manager to reverse the loan. If the reversal procedure has not been completed within one week transfer the money to the handler
Private borrowing account, and a one-time deduction when the salary is paid in the current month.

Article [-] Petty funds storage and operation procedures.

(1) A petty cash account should be established for petty cash receipts and payments, and a daily receipt and payment report should be prepared and submitted to the manager for review.

(2) The invoices or receipts received for petty expenses should be compiled and reported once a week, and sent to the Finance Department.

(3) After receiving the subpoena for petty cash, the Finance Department should make the payment on the same day in order to maintain the total amount and turnover of petty cash.

(4) After the Finance Department receives the subpoena for petty cash payment and makes up the petty cash, if there is any doubt about the attached documents, it can directly notify each department

The person in charge of the department shall go through the supplementary and correction procedures. If the person in charge fails to do so, it shall be handled in accordance with the relevant regulations.

(5) The petty cash account should be settled monthly.

Article [-] The custodian shall issue a storage receipt for the petty cash and deposit it in the Finance Department. If there is any shortage, the custodian shall be responsible for compensation.

Article [-] These detailed rules shall come into force upon approval.

497. Expenditure standards and approval procedures for loans and various expenses
Article [-] In order to further improve the financial management and strictly implement the financial system, the standards and procedures are specially formulated in accordance with the company's standardized management implementation outline.

Article [-] Formulate loan approval and standards.

Article [-] Formulate business travel expense standards and reimbursement approval.

Article [-] Standards and approval of business entertainment expenses.

Article [-] Standards and approval of welfare expenses and medical expenses.

Article [-] Other expenses expenditure standards and approval.

Article [-] Supplementary Explanation

If the approver of the expenditure is on a business trip, the approver shall sign the designated agent and submit it to the Finance Department for record, and the designated agent may exercise the corresponding approval power during the period.

498. Principles of asset control system
Article [-] The custody of assets and the recording of account books shall be carried out by different persons.

Article [-] The custody of assets shall be clearly assigned personnel to avoid confusion of responsibilities.

Article [-] Tangible assets shall be protected from unauthorized or improper use.

Article [-] The petty cash and cash on hand should be checked at any time, and the minimum amount should be maintained.

Article [-] The verification and payment of various expenditures shall be handled separately.

Article [-] Payment should be made by check as much as possible, and the issuance and storage of checks should be strictly controlled.

Article [-] Payment checks that have been signed and sealed cannot be picked up or sent by the person who signed the check or the verifier.

Article [-] The receipts and receipts of cash, inventory or other liquid assets shall be serially numbered in advance.

Article [-] Personnel responsible for handling cash, securities and other valuable assets must have sufficient guarantees.

Article [-] The above-mentioned personnel shall be transferred and rested in rotation, and other persons shall be appointed to take their place temporarily.

Article No.11 Once the payment vouchers are paid, the payment stamp shall be affixed and the case shall be cancelled, so as to prevent repeated requests for payment.

No.12 Valuables such as securities stored in the internal safe or bank safe deposit box shall be kept jointly by two or more people.

Article No.13 If the staffing permits, the following responsibilities shall be separated to avoid concentrating on one person.Cashier and accountant, financial supervisor and accounting supervisor, procurement and acceptance, sales and storage, salary calculation and payment, collection and accounting, shipping and storage, ordering and storage, etc.

No.14 Credit granting, discounts, customer gifts, entertainment, etc., should be strictly managed.

Article No.15 Hold a comprehensive inventory of assets on a regular basis, including raw materials, work in progress, finished products, supplies, fixed assets, etc. (once a year is appropriate).

No.16 The document is issued as much as possible to rewrite it once, and avoid alteration.

Article No.17 Try to establish written manuals for various tasks to avoid misunderstandings and promote efficiency.

[-]. Account management system
499. Receipt regulations for salespersons

1. Bill distribution
Article [-] The Accounts Team of the Finance Department organizes the bills according to the category of the salesperson, regularly collects and compiles the bill list in triplicate, and sends the two copies of the bill list together with the bill to the business staff for signature.

Article [-] When business personnel receive the list of bills, they should keep one copy and return the other copy to the Accounts Team of the Finance Department as soon as possible. If they find any bills that do not belong to them, they should send them back by registered mail immediately.

Article [-] When customers request to deposit bills, they should fill in a "Certificate of Depositing Bills", detailing the amount, etc., and submit it to the customer for signature, and return it to the customer when the payment is received.If the bill cannot be collected due to the failure to obtain the customer's signature and confirmation, the salesperson will be responsible for compensation.

Article [-] After receiving the bill from the company, if the payment cannot be collected immediately during the visit, the customer's signature on the bill should be obtained, and if the customer's signature cannot be obtained, the customer should send it as soon as possible Within three months from the date of shipment, apply to the General Affairs Department for a post office parcel tracking receipt, and receive payment with the receipt.If the payment cannot be collected due to failure to do so within the time limit, the business personnel shall be responsible for compensation.

2. Payment processing procedure
Article [-] After the business personnel receive the payment every day, they should fill in four copies of the daily receipt report on the same day (one copy is kept for themselves, and three copies are sent to the cashier team of the company's finance department).

Article [-] Those who belong to this city directly hand over the cash or check together with the first, second and third parties of the collection date statement to the cashier and obtain the signature.

Article [-] The cash part should be filled in the bank delivery note or the postal transfer deposit notice for the cash part, and deposited in the nearby bank branch or post office.In the morning of the next day, send the check, the stub of the bank transfer slip or the stub of the postal transfer slip to the first, second, and third pages of the receipt day report with a paper clip, and send it to the cashier team of the Finance Department by registered mail.Business personnel should post the registered receipt on the lower left corner of the self-stored collection daily report for future reference.

3. Receipt time limit
Article [-] is stipulated according to the difference of customers as follows:
([-]) Direct customers: If the condition is to collect money on delivery, the deliveryman will collect cash.For customers who sign for receipt, it is a check or cash within one month from the date of sale.

([-]) General stores: within three months from the date of sale.

Article [-] When the collection period exceeds the company's regulations, the collection results shall be calculated in the following manner.

(1) If it exceeds 30~20, [-]% of the amount of the ticket will be deducted.

(31) If it exceeds 60 to 40 days, [-]% of the amount of the invoice will be deducted.

(61) If it exceeds 90~60 days, [-]% of the ticket amount will be deducted.

(91) If it exceeds 120~80 days, [-]% of the amount of the ticket will be deducted.

(121) If it is more than 100 days, [-]% of the amount of the ticket will be deducted.

4. Instructions for receipt of bills
Article [-] The amount recorded in the statutory check, the stamp of the drawer, the date of the invoice, and the place of payment should all be complete, and the capitalized amount must not be changed, otherwise the stamp will still be invalid, and if there are other changes, the stamp of the person in charge must be stamped .

Please write the full title of "Co., Ltd." on the No.11 check payable.

No.12 When crossing years, the date is prone to clerical errors, so special attention should be paid.

If the handwriting of No.13 is illegible, it should be returned and reissued.

Article No.14 When receiving a ticket, the customer should be asked to endorse and write "Endorser Co., Ltd.", never sign the endorsement on behalf of the customer.

No. 15 "Endorsement transfer is prohibited" ticket, all will not be accepted.

Article No.16 When the customer's ticket is greater than the account receivable, cash or other customer's money should not be used as change, and should be handled in the following way.

([-]) After the check expires, the company will return it in cash.

([-]) To make another order to offset the account, or to offset a part of the unpaid account.

No.17 The company has no sales discount method. If the invoice amount is wrongly issued, the original uniform invoice must be taken back and sent to the company to change or re-issue the invoice.If it cannot be recovered and the deduction is necessary, the next time you place an order with the company, it will be stated in a memorandum, and the deduction will be made after the approval of the business manager. When the payment is received, the payment for the goods should not be deducted or treated as a sales discount, otherwise the mantissa will be determined by Business people are responsible.

500. Measures for the Administration of Accounts Receivable and Notes Receivable

Article [-] In order to ensure the company's rights and interests and reduce bad debt losses, this standard is specially formulated for compliance.

Article [-] Each business department should complete the customer credit investigation in detail, and investigate changes in customer credit at any time (you can use the opportunity to investigate the credit situation of customer B through customer A) and endorse it in the relevant column of the credit investigation form. "However, government agencies, public enterprises, large private enterprises with good credit, and low-risk small-amount or cash transaction customers should not be subject to this restriction."

Article 60 The business department shall collect the payment within [-] days at the latest from the date of shipment.If the above-mentioned period is exceeded, the Finance Section will notify the supervisors of each business department of the detailed list of uncollected funds to turn them into bad debts and deduct them from the bonus.Later, when the bill is withdrawn, it will be reversed again. "However, if government agencies, public enterprises, and large private enterprises have their own internal payment procedures, they should follow their regulations."

Article 120 The bills received by the business department shall be counted from the date of sale to the date of redemption of the bills, within a limit of [-] days.If the above time limit is exceeded, the Finance Section will prepare a schedule for the excess part of the bills based on the information obtained, and notify the business department to charge additional interest charges. The interest will be calculated at two cents per month.

Article [-] Pay attention to details when accepting checks for goods sold on credit.

Article [-] The payment deadline for checks received by the company shall be processed within six days after the due date at the latest.

Article [-] If the received checks have been handed in, if the checks are returned or due to insufficient customer deposits, or other factors, when requesting to be returned for cash or exchanged, the business unit shall fill out an application form for withdrawing the checks, and send it to the financial department after being signed by the department head. After the business department retrieves the original check, it must first obtain cash or collateral equivalent to the original check amount from the customer, or a new check before delivering the original check, but the above regulations must still be followed.

Article [-] When a discount occurs on accounts receivable, a discount certificate should be filled out, and the discounted part should be indicated as a sales discount item, and should not be directly deducted from the sales revenue.

Article 1 When the finance department receives a notice from the bank to refund the check, it should immediately inform the business department. When the business department cannot exchange cash or a new ticket for the refund, it should immediately send a letter of deposit as shown in Attachment [-], informing the drawer and endorsement people, and quickly formulate good policies to deal with them.

Article [-] The business department shall provide corresponding materials when submitting a refund appeal case to the Finance Section for handling.

No.11 When the creditor's rights listed above are determined to be unrecoverable, the case should be submitted to the Finance Section, and legal documents recognized by the tax authority (such as court rulings, or local police station certification documents, or postal letters, etc.) should be submitted to the general manager for approval. , to write off accounts receivable.

Article No.12 If the portion of the creditor's right cannot be recovered after appealing according to the law, the court's creditor's right certificate should be obtained and submitted to the financial department for storage. The relevant regulations apply to the court for enforcement.

No.13 The company's business personnel who do not comply with the provisions of this code or have collusion, resulting in losses to the company's rights and interests, shall be dealt with in accordance with the personnel management rules. If the circumstances are serious, they may be referred to the law.

Article No.14 These measures shall be promulgated and implemented after they are approved, and the same shall apply when they are revised.

501. Measures for handling problematic accounts
Article [-] These measures are formulated to properly handle "problem accounts", strive for time limitation, and protect the rights and interests of the company and the sales agent.

Article [-] The "problem accounts" referred to in these Measures refers to the cases where the business personnel of the company were cheated, repaid the account in the process of selling goods, the recovered bills could not be honored as scheduled, or part of the payment for goods could not be recovered as scheduled.

Article [-] Accounts receivable due to sales of goods that have not been collected within two months from the date of issuance of the invoice, and have not been returned in accordance with the company's regulations, are regarded as "problem accounts".However, it is not limited to those who are reported to the deputy general manager for special approval under special circumstances.

Article 2 After the "problem account" occurs, the unit should truthfully fill out the "problem account report" (hereinafter referred to as the report) within [-] days, and submit relevant evidence, materials, etc. to the unit supervisor for verification and verification. After signing the opinion, please transfer it to the Human Resources Department for assistance.

Article [-] The basic information column on the report in the preceding article shall be filled in by the accountant of the unit; the columns such as process conditions, handling opinions and attachment details shall be filled in by the sales agent.

Article 2 The Human Resources Department shall discuss with the handler and the supervisor of the unit within [-] days after receiving the report, and after understanding the situation, formulate a handling method, submit it to the direct deputy general manager for instructions, and assist the handler to handle it.

Article [-] The Human Resources Department shall immediately make a copy of the report after approval and notify the Finance Department for filing. If it is a "problem account" that has not yet been invoiced, another copy shall be notified to the Finance Department for filing.

Article [-] After receiving the report from the Human Resources Department, the Warehouse Department should list the commodities and projects of the "problem account" without being restricted by the number of trial days.

Article [-] After filling out the report, the handler should pay attention to:

([-]) Be sure to fill in the form in person, without omissions.

([-]) If “Other” is ticked in the reason column, a brief reason should be indicated in brackets.

([-]) The column of passages should record all the passages up to the reporting date one by one in chronological order from the time of contact with the customer.If the blanks in this column are not enough to fill in, additional sticky white paper can be filled in.

([-]) The handling opinion column is for the handler to formulate compensation opinions. If you need the company's assistance, please also fill in this column.

Article 2 If the report is not completed in accordance with the provisions of the preceding article, the Human Resources Department may return it to the person in charge, asking him to fill in and submit the original report within [-] days after receiving the original report.

No.11 After the "problem account" occurs, if the handler fails to submit a report within the prescribed time limit and asks for assistance in handling it, the Human Resources Department shall not accept it.If it has not been raised within 15 days, the "problem account" shall be fully liable for compensation by the handler.

Article No.12 If the accountant fails to take the initiative to fill in the basic information of the report or the supervisor of the unit neglects to urge the handler to complete and submit the report within the prescribed time limit, causing the handler to be liable for full compensation, the supervisor of the unit or Accountants should be jointly and severally subject to administrative sanctions.

No.13 During the processing of "problem accounts", the handler and the supervisor of the unit shall fully cooperate with the personnel department. When necessary, the personnel department may borrow the account books and materials of the relevant unit, and request the supervisor or personnel of the relevant unit to cooperate in the verification , the supervisor or personnel of the unit shall not refuse or delay with excuses.

No.14 The "problem account" that the human resources department assists the line unit to deal with has not been processed within 40 days from the date of occurrence of the "problem account", except for special cases that have been reported to the deputy general manager for approval to delay compensation, The Finance Department shall, in accordance with the regulations on compensation for non-payment of accounts in the Remuneration Measures for Foreign Affairs Personnel and Business Directors, draft the amount of compensation and the method of payment for the handler, and submit to the executive deputy general manager for approval.

(End of this chapter)